Senior Project Manager – Promo Med Ed
Reports to Project Director or Account Director

Job Summary

A successful senior project manager is directly responsible for developing and driving the team’s project plans, while meeting and exceeding the goals for a portfolio of medical education projects. The senior project manager works directly with the project coordinators and project/account taking an active role from project inception to completion providing accurate and proactive support for all project-related activities and deliverables, establishing, and maintaining effective working relationships with peers, staff, suppliers, clients, and healthcare professionals (HCPs), and other relevant groups associated with the overall project delivery. The senior project manager has a natural ability to lead and oversee a team and drives the development, execution and delivery of all projects for accounts they support in a collaborative fashion.

Essential Duties & Responsibilities

• Oversees 10-12 concurrent projects, depending on the scope
• Support of 1-3+ accounts, depending on the scope
• Assumes responsibility for overall scope of each project, develops project plans, timelines, budgets in conjunction with coordinator, and drives projects to timely, quality delivery
• Anticipates client needs and proactively addresses those needs with the project or account director to ensure complete client satisfaction and provides recommendations to exceed client expectation
• Works with account management, project team, scientific team, vendors, and editorial teams to coordinate resources to ensure appropriate support and communication, including but not limited to:
  • Responsible for the creation of long- and short-term plans, including setting targets for milestones and adhering to deadlines
  • Delegates project tasks to team members best positioned to complete them and ensures timely and successful completion
  • Serves as a point of contact for teams when shared services are in play to ensure team actions remain in synergy
  • Oversees the develops and maintenance of status reports for internal and client use
  • Ensures quality control of the project throughout development to execution, maintaining the standards expected
  • Adjusts schedules and targets on the project as needs or financing for the project change
  • Fosters integration, collaboration, and teamwork among team members
  • Deploys Open Health resources to best balance overall business objectives of the organization
  • Proactively and consistently makes connections across projects/deliverables and make recommendations for project efficiencies and improvement
• Ensures delivery of each project relative to budget, and the overall profitability of the account. Is able to independently reconcile projects in a timely manner with minimal supervision and ensures all project financials are completed in scope and on time. Helps to facilitate the reporting of financial records to clients as needed on a regular basis. Oversees and quality checks all financial tracking completed by the coordinator and project manager
• May be asked to support account/project team in the development of proposals/budgets to implement creative educational programs
• Works with project/account director to help select and hire appropriate staff, delegate as appropriate, train and develop coordinators and associate project managers on a routine basis, and may have staff direct reports within the team
• Completes all relevant other duties as assigned or requested for the general support of the organization.  This could include account/project management and scientifically based tasks related to the business that account director/manager sells and/or oversees. These tasks could include literature searches, assistance in pitch development agenda development for meetings, and review of meeting recaps, etc.

Experience, Skills, and Qualifications

• Bachelor’s degree
• 3-5 years of professional education project types, including comprehensive knowledge of professional education project types
• Veeva PromoMats, submission workflows, or approval systems 
• Legam/Medical/Regulatory (LMR) review process 
• Proficient software and computer skills (Microsoft Suite)
• Adept problem solving and decision-making skills
• Excellent organizational and multi-tasking skills
• Strong communication and interpersonal skills capable of maintaining strong relationships
• Exceptional time management skills
• Detail-oriented, articulate, creative, optimistic and works easily with a variety of personalities and styles
• Ability to make effective decisions when presented with multiple options
• Understand FDA, AMA, PhRMA Guidelines and State Regulations as they apply to medical communication projects

Travel Requirements

• The ability to travel and meet with clients as required