Job Description
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Job Title:  Senior Project Coordinator-Publications and Medical Affairs
Posting Start Date:  9/18/25
Job Description: 

Senior Project Coordinator-Publication and Medical Affairs

 Location: Remote

Job Summary

Senior Project Coordinators play a pivotal role in ensuring the successful execution and delivery of a wide range of publication and medical affairs initiatives. This mid-level role goes beyond task management, focusing on leading internal workflows, proactively resolving project challenges, and ensuring team alignment throughout the project lifecycle. Deliverables may include abstracts, posters, manuscripts, publication plans, scientific platforms, slide decks, advisory boards, symposia, standard response documents, and congress booth materials.

 

Senior Project Coordinators demonstrate strong initiative, exceptional attention to detail, and a collaborative mindset. They are expected to be comfortable and confident navigating platforms such as SharePoint, SAP, Salesforce, publication databases, and Veeva Vault, while managing complex timelines and cross-functional communication in a fast-paced agency environment.

 

Essential Duties & Responsibilities

  • Collaborating with cross-functional teams including medical, editorial, creative, and account leads to align and complete project objectives
  • Managing project timelines and deliverables with minimal oversight
  • Leading internal status meetings resulting on specific project assigned
  • Leading client status meetings, if required by account needs
  • Providing client-facing support with professionalism and responsiveness
  • Maintaining publication records in publication management tools (e.g., iEnvision, PubsHub, PubStrat)
  • Organizing and maintaining structured project documentation and shared folders
  • Routing assigned projects through internal and external review cycles, including authors, clients, journals, and congresses
  • Creating and adjusting timelines based on client priorities and internal input
  • Supporting teams with advanced administrative and coordination tasks
  • Facilitating distribution of project materials through email, SharePoint, and courier services
  • Complying with internal processes and client SOPs
  • Scheduling and confirming internal and external meetings with attention to detail
  • Conducting journal and congress research and maintaining accurate reference records
  • Synthesizing internet research into brief, actionable summaries
  • Preparing congress “Hot Sheets” and reference materials
  • Coordinating reference checks and copyright requests in collaboration with medical and library teams
  • Maintaining and updating project trackers and status reports for internal and client use
  • Supporting financial tasks such as job initiation, PO tracking, invoicing, and budget reconciliation
  • Managing HCP contracting processes in alignment with client SOPs
  • Responding professionally and promptly to internal and external communications
  • Ensuring consistent attendance and arranging team coverage during planned absences

 

Experience, Skills, and Qualifications

  • Bachelor’s degree in business, marketing, communications, life sciences, or a related field
  • Minimum 2–4 years of experience in pharmaceutical, healthcare, or medical communications project coordination
  • Demonstrated ability to independently manage multiple complex projects with competing priorities
  • Strong written and verbal communication skills; client-facing experience preferred
  • Proficiency in Microsoft 365 suite (Word, Excel, PowerPoint, Outlook, Teams)
  • Experience with workflow and document management systems such as SharePoint, SAP, Salesforce, iEnvision, Veeva Vault preferred
  • Ability to anticipate project needs and proactively resolve potential issues
  • Confidence working cross-functionally with both internal teams and client stakeholders
  • Strong organizational skills and a commitment to accuracy and detail
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About OPEN Health

OPEN Health unites deep scientific knowledge with wide-ranging specialist expertise to unlock possibilities that improve health outcomes and patient wellbeing. Working in partnership with our clients, we embrace our different perspectives and strengths to deliver fresh thinking and solutions that make a difference. 

OPEN Health is a flexible global organization that solves complex healthcare challenges across HEOR and market access, medical communications and creative omnichannel campaigns. 

What we offer:

As a global organization, OPEN Health is committed to supporting our employees and their families through a comprehensive benefits program

·      Competitive pay, generous paid vacation, holidays and more, across all our locations

·      Ongoing training and development opportunities which foster and shape your individual career path

An active and growing commitment to bettering the communities our employees call home through our Corporate Social Responsibility program

The opportunity to thrive in a global, collaborative environment while working every day to improve health outcomes and patient well being

Diverse, inclusive culture that encourages you to bring your whole self to work

If we sound like the sort of business environment in which you would thrive, then we would love to hear from you.

OPEN Health does not discriminate on the basis of race, sex, colour, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.