Editorial Coordinator

Reports to Senior/Principal Editorial Coordinator

Location: United Kingdom

Job Summary

Providing proactive, effective database management, administrative support, and editorial assistance across a range of client deliverables and accounts.

Essential Duties & Responsibilities

• Providing day-to-day support on all types of editorial projects
• Providing accurate and timely database management and support for account teams and clients (Datavision, iEnvision, Veeva, FUSE)
• Ensuring that quality control is paramount across all materials produced by OPEN Health
• Collaborating with appropriate members of the OPEN Health team (medical & scientific, client and creative services) on a wide range of projects
• Championing editorial processes and acting as a source of information on these processes for colleagues, such as booking and briefing of work, and estimated timelines/budgets for all job types
• Contributing to discussions on the development and maintenance of internal editorial processes and database management guidelines
• Identifying and contributing on ideas, concepts, or suggestions to provide added value to the team and across accounts
• Identifying unmet training needs, developing and delivering training to the wider editorial and writing teams
• Learning tasks outside of job role that can help collaboration with Editors, such as splitting files for submission and page proofs
• Coaching/mentoring junior team members, including learning how to review junior colleagues’ work
• Developing and maintaining an understanding of the various client brands and therapy areas
• Keeping abreast of all relevant industry guidelines
• Participating in internal status meetings, and external meetings where required
• Flagging potential time or budget issues and out of scope work as required to line manager or resource coordinator
• Assisting Senior/Principal Editorial Coordinator with resource management and delegation
• Submitting accurate and timely timesheets

Experience, Skills and Qualifications

• Motivation, passion and dedication
• Educated to degree level in Sciences or English Language (post-graduate qualifications desirable)
• Excellent attention to detail
• Excellent written and verbal communication skills
• Strong interpersonal skills with the confidence to liaise and build relationships with multiple stakeholders
• Great time management and organizational skills, with a proven ability to multitask, prioritize workload and meet deadlines in a fast-paced and dynamic environment
• Competency in PowerPoint, Word, Excel, Outlook, Adobe
• Proficient database competency (eg Datavision, iEnvision, Veeva)
• Good understanding of the purpose/aims of healthcare marketing/communications
• Substantial experience in a similar role

Travel Requirements    

• As required by business needs