Editorial Coordinator

Location: Canada or US

Job Summary

The Editorial Coordinator is responsible for providing high-quality, proactive management of databases, processes and libraries across a range of client deliverables and accounts.

Essential Duties & Responsibilities

• Ensuring that quality control and compliance with industry and client standards is paramount across all materials produced by OPEN Health
• Providing day-to-day editorial support, including database management; permissions, submissions, reference and copyright management; library maintenance and management
• Providing accurate and timely database management and support for account teams (Datavision, iEnvision, Veeva, FUSE), interacting directly with clients where required
• Contributing to ideas, concepts, or suggestions to provide added value to the internal and client teams across accounts
• Collaborating with Editors and learning tasks outside of job role that augment Editorial Services bandwidth, such as page proofs and fact checking
• Collaborating with appropriate members of the OPEN Health team (medical & scientific, client and creative services) on a wide range of projects
• Contributing to discussions on the development and maintenance of internal editorial processes and database management guidelines
• Championing editorial processes and acting as a source of information on these processes for colleagues, such as booking and briefing of work, and estimated timelines/budgets for all job types
• Identifying unmet training needs, contributing to the development and delivery of training to the wider editorial and writing teams
• Coaching/mentoring junior team members, including learning how to review junior colleagues’ work
• Developing and maintaining an understanding of the various client brands and therapy areas
• Keeping abreast of all relevant industry guidelines
• Participating in internal status meetings, and external meetings where required
• Flagging potential time or budget issues and out of scope work as required to line manager or another senior team member
• Assisting Senior/Principal Editorial Coordinators with resource management and delegation as required
• Submitting accurate and timely timesheets and expense records

Experience, Skills and Qualifications

• Motivation, passion and dedication
• Bachelor's degree or higher preferred; equivalent combination of professional experience and skills will be equally valued
• Excellent attention to detail
• Excellent written and verbal communication skills
• Strong interpersonal skills with the confidence to liaise and build relationships with multiple stakeholders
• Great time management and organizational skills, with a proven ability to multitask, prioritize workload and meet deadlines in a fast-paced and dynamic environment
• Competency in PowerPoint, Word, Excel, Outlook, Adobe
• Proficient database competency (e.g. Datavision, iEnvision, Veeva)
• Good understanding of the purpose/aims of healthcare marketing/communications
• Substantial experience in a similar role

Travel Requirements    

• As required by business needs