Associate Project Director

Job Summary 

A successful associate project director is responsible for overseeing the timely, quality delivery of a portfolio of medical education projects and assisting in leading a team of project coordinators and managers. They are tasked with establishing and maintaining effective working relationships with peers, staff, suppliers, clients, healthcare professionals (HCPs), and other relevant groups associated with overall project/account delivery.

Essential Duties & Responsibilities

• Manages 1-3+ accounts (dependent upon scope), overseeing 7-10+ concurrent projects, dependent upon scope
• Works with account management, project management and scientific team to coordinate external resources to ensure appropriate support and communication
• Communicates with clients on project related tasks; including the development, maintenance and distribution of status and contract reports
• Develops and tracks progress of timelines, with support from team; overseeing multiple timelines at once and identifying crossover, pain points, synergies, etc.
• Works closely with project account team on monthly financial reporting for both internal and client-facing reporting including overall reconciliation status
• Supports the account team in the development of proposals/budgets
• Works with project director and senior project director to help train and develop project coordinators
• Exhibits excellent judgment and communications skills while dealing with clients, fellow team members, and health care professionals
• Familiar with and/or learns FDA, AMA, PhRMA Guidelines and State Regulations as they apply to all projects
• Foster integration, collaboration and teamwork among team members, through example
• Develop a clear and full understanding of evolving medical education policies, procedures and guidelines
• Interact with third parties (professional organizations/societies) as appropriate
• Completes all relevant duties as assigned or requested for the general support of the organization. This could include assisting other team members with tasks outside of project management when additional support is warranted, for example, literature searches, assistance in pitch development, agenda development for meetings, and review of meeting recaps.
• Has a solution-oriented mindset at all times in the project lifecycle, showing great judgement and providing recommendations for potential roadblocks
• Supports the growth and development of all PCs and PMs, providing guidance and mentorship to ensure they are set up for success
• Seeks out tools and SOPs that may help better the efficiency and output of deliverables
• Takes a leadership approach, centered in professionalism, in all communications

Experience, Skills, and Qualifications

• Bachelor’s Degree
• 4-5 years’ experience in project management roles within medical education, including comprehensive knowledge of professional education project types
• Proficient software and computer skills (Microsoft Suite)
• Adept problem solving and decision-making skills
• Excellent organizational and multi-tasking skills
• Strong communication and interpersonal skills capable of maintaining strong relationships
• Exceptional time management skills
• Detail-oriented, articulate, creative, optimistic and works easily with a variety of personalities and styles

Travel Requirements

• The ability to travel and meet with clients as required - up to 10% travel